Scanned meeting minutes turned into a searchable archive
- The situation
A library district kept its board minutes from 1978 to 2015 as scanned page images in folders by year. When a trustee or a reporter asked when the board decided something, staff read through the scans by hand.
- What was built
Every page went through text recognition, and staff checked the pages it misread. Each meeting was indexed by date, type, trustees present, topic and motion. The archive searches the full text and marks the search words on the scanned page and in the text side by side. It lists every motion with its mover, seconder and vote. Page counts and each word staff corrected are recorded.
- The result
490 meetings and 1,913 motions from 38 years, searchable in one place.
- What the client received
The searchable archive, the extracted text and index for 490 meetings, 69 page images and a record of how every page was processed.
Try it Search a word such as roof.
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